Town Hall booked for Wednesday 15 June 2016.

Graduation Day

The Event
  1. Date Wednesday 15 June ü
  2. Time 4.00pm - 6.00pm?
  3. Venue: Town hall (Brian Stormont 07858 677208) - Main Hall £18ph, plush seating 250, seating on stage, PA system £25, Minor Hall £12ph, cloakrooms, kitchen £10ph. 300 Theatre seats & two tables 5 seats on stage. £225 at last year's prices
  4. Guest Speaker?
  5. Catering – ???
  6. Number for caterers - Staff ? / Graduates ? / Guests ? / Total = Loads!
  7. Photographer – Mrs Murray??? - Photographs to Hawick High News Facebook page?
  8. Press – Hawick NewsJason Marshall [jason.marshall@jpress.co.uk]
  9. Hawick High News to film?
  10. How many Graduates attending? Graduation? Meal? After Party?
  11. Robes - how many needed?
  12. Robes - names of alumni to be checked at collection and upon return.
  13. Robe – handling on the day - S5 House Captains?
  14. Serving refreshments - S5 House Captains?
  15. Content of certificates - Staff to be contacted for commendations
  16. Invitation letters to be issued?
  17. Alumni Destinations recorded for commemorative programmes
  18. Commemorative programmes printed
  19. Hall decoration - brainstorm what you want to do?
  20. Certificates printed
  21. Ribbons tied
  22. Name tags printed.
  23. Pupils sat in alphabetical House order at front of hall - Ribbons and name tags on seats
  24. Wheelchair access?
  25. On stage - K McClory, Provost, Darren Thompson? Plush seating – Graduation certificates alphabetically
  26. Cloths required for tables table decoration? Janitors have provided table cloths in previous years.

S5 Duties
  • Put name cards and ribbons on seats ?
  • Man Cloakrooms. ?
  • Help with canapés and drinks ?

Running Order
  • 2pm - Head Team and volunteers decorate hall.
  • 4.00pm – Graduates collecting and donning robes
  • Graduation photographs
  • Canapés and refreshments available in minor hall
  • 5.00pm - D Hawkshaw welcomes pupils and guests in main hall, introduces...
  • 5.05pm - Head Team speeches, D Hawkshaw introduces...
  • 5.10pm – Video Message from P Beaton, D Hawkshaw introduces ...
  • 5.15pm - Rector’s speech – Rector introduces Guest speaker
  • 5.25pm – Guest speech
  • 5.35pm – Ceremony - K McClory calls out Graduates - Provost presents certificates to Graduates
  • 5.50pm - Provost's thoughts.
  • 5.55pm – D Hawkshaw to thank contributors and participants
  • Release dogs


Grad_Boys.jpg
Graduates 2011